ISO 45001:2018 Occupational Health and Safety Management System - ISO Services India, Ananya Consultants, ISO Consulting Services India

BASIC INTRODUCTION OF OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM: ISO 45001:2018

ISO 45001 is an ISO standard for management systems of occupational health and safety (OH&S), published in March 2018. The goal of ISO 45001 is the reduction of occupational injuries and diseases.

ISO 45001:2018 specifies requirements for an occupational health and safety (OH&S) management system, and gives guidance for its use, to enable organizations to provide safe and healthy workplaces by preventing work-related injury and ill health, as well as by proactively improving its OH&S performance.

ISO 45001:2018 is applicable to any organization that wishes to establish, implement and maintain an OH&S management system to improve occupational health and safety, eliminate hazards and minimize OH&S risks (including system deficiencies), take advantage of OH&S opportunities, and address OH&S management system nonconformities associated with its activities.

ISO 45001:2018 helps an organization to achieve the intended outcomes of its OH&S management system. Consistent with the organization OH&S policy, the intended outcomes of an OH&S management system include:

a) Continual improvement of OH&S performance;

b) Fulfillment of legal requirements and other requirements;

c) Achievement of OH&S objectives.

ISO 45001:2018 is applicable to any organization regardless of its size, type and activities. It is applicable to the OH&S risks under the organization control, taking into account factors such as the context in which the organization operates and the needs and expectations of its workers and other interested parties.

ISO 45001:2018 enables an organization, through its OH&S management system, to integrate other aspects of health and safety, such as worker wellness/wellbeing.

ISO 45001:2018 does not address issues such as product safety, property damage or environmental impacts, beyond the risks to workers and other relevant interested parties.

ISO 45001:2018 can be used in whole or in part to systematically improve occupational health and safety management. However, claims of conformity to this document are not acceptable unless all its requirements are incorporated into an organization OH&S management system and fulfilled without exclusion.

HISTORY OF OCCUPATIONAL HEALTH AND SAFETY (OH&S) MANAGEMENT SYSTEM: ISO 45001:2018

ISO 45001 was proposed at the ISO in October 2013. The committee ISO/PC 283, created in 2013, had direct responsibility for the standardization process. At least 70 countries contributed to the drafting process. Preparation and committee work lasted until December 2015. From 2015 to 2017, a first draft failed to gain sufficient approval from ISO members and was revised in a second draft, which was approved and refined into a final draft. The standard was published on 12 March 2018.

ISO/IEC TS 17021-10:2018 is a technical specification setting out competence requirements for auditing and certification of ISO 45001.

ELEMENTS OF ISO 45001:2018

OHS elements are included in the ISO 45001 health issues are identified, controlled and monitored. The key elements can be described as follows:

Consultation & Worker Participation

Consultation and participation of workers participation in identifying hazards and risks, and the development and operation of the OH&S management system. Consultation and participation of workers may extend beyond operating the OH&S management system into its design review, and improvement.

Preventing Ill-Health & Injury

An organisation must take into account factors with a potential to cause injury and ill-health. This explicitly includes the mental and cognitive condition of people, as well as their physical condition. Causes of ill-health and injury can be immediate (e.g. accidents), or long-term, such as repeated exposure to harmful substances, or a stressful working environment.

Leadership & Worker Participation

It is the workers who are the core concern of the OH&S approach. The requirements for worker consultation and participation are covered in great detail, in particular for establishing and implementing the OH&S management system (managerial and non-managerial workers), for ensuring worker consultation to report information and ensuring their participation in decision-making.

Leadership & OH&S Culture

The introduction of ISO 45001 is a voluntary initiative that is largely determined by firm commitment from top management. Its role is to ensure that the OH&S management system is compatible with company strategy, to define roles and responsibilities, and to promote a culture that supports the Occupational Health & Safety of everyone. According to the standard, top management assumes full responsibility for the prevention of work-related injury or ill health. Workers who report hazardous situations shall also be protected against reprisals.

Workers & Other Interested Parties

ISO 45001 encourages organizations to think about the interested parties in its ecosystem who may have an effect on, or be affected by, its activities. They should be identified and their needs and expectations should be addressed as requirements with which the OH&S management system must comply.

Hazards, Risks & Opportunities

Based on the general context of the organization and the requirements of the interested parties, the standard encourages the company to identify hazards and to assess risks and opportunities for OH&S and its management. The organization shall then define the actions to be implemented to control and reduce risks and promote opportunities to enhance its OH&S performance.

Operational Planning & Control

The requirements cover workplaces both within the company and between companies, the prioritizing of preventive measures, management of change, purchasing, suppliers and outsourcing. The organization shall ensure that outsourced functions and/or processes are controlled, whether they concern a supplier, subcontractor, contractors, training organizations, occupational physician, etc. in order to guarantee compliance with the defined OH&S management system.

Incidents, Nonconformities & Corrective Actions

The concept of preventive actions is replaced by risk-based approach. The incident management process is described in greater detail. ISO 45001 not only requires the organization to respond to nonconformities and incidents, but also to examine the effectiveness/ efficiency of any actions taken after assessing and analysing the incidents together with the workers and other relevant interested parties.

SAMPLE OF OCCUPATIONAL HEALTH AND SAFETY (OH&S) MANAGEMENT SYSTEM

Examples can include goals to improve on time delivery, defects, and controlling of OHS risk & reduction in Lost Time Injury Rate , The objectives should be designed to be S.M.A.R.T(specific, measurable, achievable, realistic and time-based).

WHAT IS THE PROCEDURE OF ISO 45001:2018 CERTIFICATION?

The Certification process shall consist of the following key stages:

Application Review & Contract Review
Initial Certification Audit: Stage-1 & Stage-2 Audit
Certification Decision
Continual Assessment (Surveillance Audit)
Renewal Audit
Suspending, Withdrawing, Extending or Reducing Scope of Certification

Client Side Documents Requirement

With the right preparation and a good understanding of what is required for ISO 45001 Certification, Some documentation needed ready for Certification Process. The documentation will define:

OHS Manual
Organisation Structure
Who should record information and what information is recorded
Responsibilities of Employees
Lines of communication throughout the company
Internal Audit & Management Review Meeting
OHS Policy & Objective
HIRA (Hazard Identification Risk Assessment)
Emergency Preparedness & Response
Documented OHS-SOP
Documented Procedures

BENEFITS OF ISO 45001:2018

Increased acceptance by regulators, public, and interested parties. Accepted as being proactive about Health and Safety and Continual Improvement
Health/Safety Management System reduces workplace illness and injury & increases productivity
Provides a platform for attracting lower insurance premiums and proves due diligence to the marketplace
Allows better identification of Hazards & Risk
Ensures compliance with all current legislation worldwide
Improves the efficiency of internal operations, reduces accidents, dangers, and downtime
Improves the safety of all persons affected by the company activities
Establishing operational controls to manage its OH&S risks and its legal and other requirements
Increasing awareness of its OH&S risks

ROAD MAP FOR ISO 45001:2018

Roadmap and plan for ISO 45001 Covering key Points:

UNDERSTANDING
Training on Standard Requirement Organizations needs to have the knowledge, skills and capability to support a standard beyond the certification audit.
PREPARE
GAP Analysis & Environmental Aspect Analysis: We do gap analysis to identify what you do and what ISO 14001 recommends, it may be process addition or modification to adopt International Best Practices
IMPLEMENT
System Document Development: Based on the training the client reviews their own management system and evaluates their existing policies and procedures and modifies them to comply with the best practice.
Internal Auditor: Training Regular internal audits against the system are the requirements of the standard.
REVIEW
Standard Implementation: Client must ensure that their employees are adopting the new protocols and procedures inline of the standards.
Internal Audit: Client conducts an internal audit of their management system implementation. They must examine their own processes and procedures in terms of effectiveness.
Management Review: Client to discuss the future of their management system with their senior management about the strengths and weakness of the system to identify areas for continual improvement
ASSESS
Pre-assessment: A pre-assessment audit done prior to and outside the formal scope of certification to identify area that need more work whilst also preparing key employees for the eventual audits. A useful audit to rehearse ,align and de-bug your system:
Stage 1 - Assessment: Document Review
Stage 2 - Assessment: Run through of the implemented systems.
PROMOTE
Certification Issue A certificate is provided to your organization.
CONTINUING ASSESSMENT
Continuing assessment Visit: A routine surveillance visit which every year or 12 months cycle over a three year period to monitor and evaluate continuing systems performance.
Re-assessment: Re certification of your management system is required every three years after the initial certification and covers a comprehensive review of the whole system. It may include an additional stage 1 review where significant problems have been encountered during the course of the certification cycle.

APPLY FOR ISO 45001:2018 CERTIFICATION

Contact Us: If you plan to go for ISO 45001 Certification, you may ask for Quotation by providing your organization's information in application form, you can download the inquiry form available at the website or submit your inquiry through feedback. Alternatively, you may send your inquiry through mail to sujal.amin@gmail.com or call us at: 09898078093